# How to build a vet-ready record of your pet's care Published October 27, 2026. Updated October 27, 2026. By Kallos Labs LLC. Canonical URL: https://pawcrew.app/guides/vet-ready-pet-care-record > A vet-ready record is a dated list of what actually happened: every medication dose with the time and who gave it, vaccine and treatment dates, weight over time, changes in eating, drinking, litter or walks, and short notes or photos of anything unusual. Log it as it happens, and bring it to the appointment on your phone. ## What does a vet want to know about your pet's care? A vet wants facts with dates, not impressions. "She has been off her food" is hard to act on. "She left half her dinner on Monday, Tuesday and Thursday, and ate normally at breakfast" is something a vet can work with. The questions that come up at most appointments are the same: - Which medications is the pet on, and were any doses missed? - When were vaccines, flea and tick treatment, and deworming last given? - Has the pet's weight changed? - Has anything changed in eating, drinking, litter or toilet habits, energy or behaviour, and since when? - Is there anything you noticed that you want the vet to look at? A good record answers all of these in a minute. ## What should you log every day? Log the routine, because changes in the routine are often the first thing worth mentioning. You do not need to write essays: a tap and a time is enough for most entries. | What | Why it helps at the vet | How detailed | |-|-|-| | Meals | Shows appetite over time | A tap per meal; a note if it was left | | Water | Shows drinking changes | A tap when you refill; a note if it seems unusual | | Litter or walks | Shows toilet habits | A tap per walk or clean; a note if anything looked different | | Medication | Proves each dose was given | Every dose, with time and who gave it | | Notes and photos | Shows what you saw | Short, dated, factual | Keep notes factual. Write what you saw, when, and for how long. Leave the interpretation to the vet. ## How do you build the record step by step? Setting up takes about fifteen minutes once; after that the record builds itself as you log. 1. **Add your pet's details.** Name, species, breed, birthday or adoption day and microchip number. In Paw Crew these sit on the pet's profile. 2. **Enter the care that is due.** Add the dates of the last vaccines, flea and tick treatment, deworming and checkup, with their next due dates. Paw Crew reminds you when each is due. 3. **Add current medications as courses.** Enter each medication's name and schedule exactly as your vet prescribed. Paw Crew counts doses remaining and marks the course complete at the end. 4. **Log weight regularly.** Weigh at the same time of day on the same scale. Paw Crew shows weight as a list and a simple chart, in kilograms or pounds. 5. **Log the daily routine.** Meals, water, litter or walks, as they happen. Every entry stores the time and who logged it, and you can add a note or a photo. 6. **Save your vet's details.** Add the vet and the emergency vet as contacts so you can call or get directions with one tap. 7. **Log what you notice.** If you see something new, such as limping or eating half a meal, log it as an Observation with the time and a short note. Paw Crew keeps it exactly as you wrote it and never interprets it. 8. **Review before the appointment.** The day before, scroll the pet's history and write down two or three questions in a note. ## How do you share the record with your vet? The simplest way is to open the pet's history on your phone during the appointment and read from it. Dates and times are on every entry, so you can answer "when did this start?" exactly. With Paw Crew Pro you can also hand over a printable PDF vet report for a date range you choose: meds and med courses, records, a weight chart, Observations exactly as logged and your notes, with your vet expenses if you add them. Send it ahead of the visit by Mail or Messages if your vet's practice accepts it, or print it. Pro also exports everything as CSV or JSON, and keeps vet PDFs and receipts attached to the pet. Without Pro, a screenshot of the weight chart or the med course works too. ## How do you keep the record private? In Paw Crew the record stays on your iPhone and in your own iCloud, in Apple's private CloudKit database. There is no account with us and nothing is sent to our servers, because we do not have any. Only the people you invite through household sharing see the pets and logs you share with them. Read the [privacy policy](https://pawcrew.app/privacy) for the details. ## Frequently asked questions ### What is the most useful thing to log for a vet visit? Medication doses with times, and any change from the pet's normal routine with the date it started. Those two answer most of the questions a vet asks. ### Should I write down what I think is wrong? Write down what you saw and when. Leave the interpretation to your vet. Paw Crew doesn't provide veterinary advice. Always consult your vet. ### Does Paw Crew track vaccine due dates? Yes. You can record vaccines, flea and tick treatment, deworming and checkups, each with a due date, and Paw Crew reminds you when they are due. ### Can I log something I forgot to record earlier? Yes. You can log an entry for an earlier time, so the record shows when it actually happened. ### Can I attach photos to a log entry? Yes. Each entry can have a note and a photo. Photos sync through your own iCloud with the rest of your data. ## Where to go next - Everything Paw Crew records, in [Features](https://pawcrew.app/features). - What Pro adds and what it costs, in [Pricing](https://pawcrew.app/pricing). - Getting medication reminders right, in [How to set up pet medication reminders that actually fire on iPhone](https://pawcrew.app/guides/medication-reminders-iphone). ## Related pages - [Features of the shared pet care log](https://pawcrew.app/features) - [Pricing: free for one pet, Pro is $7.99 once](https://pawcrew.app/pricing) - [Veterinary disclaimer](https://pawcrew.app/disclaimer) Paw Crew doesn't provide veterinary advice. Always consult your vet.